0
Describe the four point plan for structuring business communication?
Wiki User
∙ 14y ago
Four Point Plan For Structuring Messages
Many communications are short and routine. You can write or dictate them without any special thinking or preparation. However, documents that are not so routine need more thought and careful planning. This 4 point plan provides a useful but simple framework for structuring all written communications:
1. INTRODUCTION (Background and Basics)- Why are you writing?
- Set the scene.
- Maybe refer to a previous letter,
- contact or document.
- Give information/instructions.
- Ask for information.
- Provide all relevant details.
- Separate into paragraphs.
- Ensure logical flow.
- Action the reader should take.
- Action you will take.
- Give a deadline if necessary.
- Sometimes all that is needed is a simple one-line closing sentence.
Here is an example of the 4 point plan in this e-mail message.
From abcxyz@xyz.com Date 14:10:03 12:30:45 To abcd@abcdefg.com CC Subject 25th anniversary video Dear abcd Thank you for inviting me to visit your studios last week. I was most impressed by your new facilities. ← Intro I am delighted that you can accept our invitation to produce a video to celebrate the company's 25th anniversary. This is a very special landmark in our history, and it is important that this video portrays both past, present and future. ← Details I look forward to receiving a draft outlining your thoughts for this special video. Please send this to me by 30 October together with your approximate costings. ←Action If you need any further information please give me a call on 275****. ← CloseBest wishes
abc xyz
Marketing Manager
ST Electronics
www.xyz.com
Wiki User
∙ 14y ago
Add your answer:
Earn +20 pts
Four point plan for structuring business communication?
Four Point Plan For Structuring MessagesMany communications are short and routine. You can write or dictate them without any special thinking or preparation. However, documents that are not so routine need more thought and careful planning. This 4 point plan provides a useful but simple framework for structuring all written communications:1. INTRODUCTION (Background and Basics)Why are you writing?Set the scene.Maybe refer to a previous letter,contact or document.2. DETAILS (Facts and Figures)Give information/instructions.Ask for information.Provide all relevant details.Separate into paragraphs.Ensure logical flow.3. RESPONSE or ACTION (Conclusion)Action the reader should take.Action you will take.Give a deadline if necessary.4. CLOSE (A simple one-liner)Sometimes all that is needed is a simple one-line closing sentence.
Describe the principles of effective communication?
The principle of effective communication is to get the point across. Ultimately one idea needs to be transferred from one person to another so that both people understand.
When is it approriate to use actonyms and emoticons in business communication?
Emoticons, never. The only time you may use acronyms in business communication is when they are business related. For example, "POS" is an acronym that means "point of sale" and refers to the cash register--retail management may use that acronym in business communication. Each type of business has its own jargon. Acronyms like LOL and BTW are never to be used. ++++ The above answer suggests that an actonym is the same as an acronym, which is not always so.
What is the quality of a business letter?
A good business letter should be brief and straight to the point. Business letters are important because they provide a source of professional communication between business owners and clients. A successful business, law firm, medical practice, or any other professional outlet understands the advantage of using business letter templates as a useful form of communication. One of the advantages of using a business letter is that it will provide the sender with a proof of communication. Business letters record all types of correspondence that can be referenced for many years and at a person's convenience. We all understand that modern-day technology is changing the landscape of the way that businesses operate. However, business letters continue to be a popular medium that all can understand. Business letters have an advantage over emails because an email requires the opening of the email account. With the increase of maintaining proper records regarding communication between business owners and clients, a business letter is still the best choice. Many businesses today continue to use business letters and therefore require an easy way to produce these letters.
What are the effect of jejemon in communication?
misinterpretation of the real point...
What is the you view point in business communication?
Business communication is communication that promotes a product, service, marketing, or organization; relays information within a business; or functions as an official statement from a company, check sellrest.com for sample. A business demands effective communication, and you can hone your skills and gain valuable new knowledge.
Is point of sale hyphenated?
Point of sale is a business term used to describe when the retail transaction is complete. The phrase "point of sale" is not hyphenated.
Describe why effective communication isn't synonymous with agreement between the communicating parties?
Effective communication simply means you get your point across, it does not mean that the party agree to what is understood.
Four point plan for structuring business communication?
Four Point Plan For Structuring MessagesMany communications are short and routine. You can write or dictate them without any special thinking or preparation. However, documents that are not so routine need more thought and careful planning. This 4 point plan provides a useful but simple framework for structuring all written communications:1. INTRODUCTION (Background and Basics)Why are you writing?Set the scene.Maybe refer to a previous letter,contact or document.2. DETAILS (Facts and Figures)Give information/instructions.Ask for information.Provide all relevant details.Separate into paragraphs.Ensure logical flow.3. RESPONSE or ACTION (Conclusion)Action the reader should take.Action you will take.Give a deadline if necessary.4. CLOSE (A simple one-liner)Sometimes all that is needed is a simple one-line closing sentence.
Describe the principles of effective communication?
The principle of effective communication is to get the point across. Ultimately one idea needs to be transferred from one person to another so that both people understand.
When is it approriate to use actonyms and emoticons in business communication?
Emoticons, never. The only time you may use acronyms in business communication is when they are business related. For example, "POS" is an acronym that means "point of sale" and refers to the cash register--retail management may use that acronym in business communication. Each type of business has its own jargon. Acronyms like LOL and BTW are never to be used. ++++ The above answer suggests that an actonym is the same as an acronym, which is not always so.
What is report?
By Business Communication's point of view:- There are basically two types of reports 1. letter 2. Memorandum or Memo Letter is used for inner communication i.e. with in same organization. Memo is used for inter communication outside the organization.
What are the Principles to a good business communication?
Language in business communication should be non verbose, in other words get your point across clearly without being too wordy. Use business terms as much as possible and make your communication suit your audience. For business letters you need to have an introduction to what the letter is about followed by the body of the letter then the conclusion. Summary: # Clear concise language # Consider your audience - who they are and what they represent - their level of understanding # Be reasonably brief - stay within the time frame
What has the author Karen Berg written?
Karen Berg has written: 'God Wears Lipstick' 'How the Heavens Heal' 'The Final Millenium' 'Dios usa lapiz labial' 'Simple light' 'Loud & Clear' -- subject(s): Business, Business communication, Interpersonal communication, Nonfiction, Oral communication, OverDrive, Public speaking 'Get to the point' -- subject(s): Public speaking
What are the applications of fsk?
point to point military communication
What is the definition of point in math?
describe a point
What is the point of MySpace?
communication, connection
