How do you write a warning letter to an employee for sleeping during work?

Answer 1

Use company letterhead, and type the letter. Make two copies, deliver one and keep one in the employee's file.

[your name]

[your company]

[company's address]

[date]

[employee's name]

[employee's address]

Subject: Unexcused absence from work

Dear [employee's first name, or Mr./Ms. + last name, depending on your company culture]:

This letter is a formal reprimand in response to your unexcused absence from work on [date]. Because you did not give notice of this absence and because there were apparently no mitigating circumstances explaining the absence, this absence was both unprofessional and irresponsible, creating more work for the company, your other colleagues, and for me.

Please be aware that, if you should have another unexcused absence from work without notice or mitigating circumstances, we will be forced to terminate your employment. A copy of this warning letter will be placed in your human resources file for future reference.

Because we would prefer not to have to terminate your employment, we encourage you to communicate clearly and directly and in advance with your supervisor at any time in the future that you cannot fulfill your employment and scheduling obligations. If you require assistance in scheduling or need flexibility due to special circumstances in your private life, please make an appointment to discuss these with your supervisor or someone in human resources so that we can make any reasonable arrangements or allowances that we can.

Thank you for your consideration.

Sincerely Yours,

[signature]

[your name]

cc: Human Resources [send a copy to Human Resources for filing] Answer Surely, if you are overseeing a healthy and productive workplace, you could possibly consider actually talking with your employee? If this is not an option for you, you need to review your management and human relationship procedures. Your question indicates your employee might have taken unapproved leave because of dissatisfaction and distrust with management, and a reluctance to approach you.

Answer 2

When writing a warning letter to an employee who is sleeping during work, consider seeking out your HR guide or department on the proper protocol. After that the letter needs to be as professional as possible out outlining both the harm to the company but also the consequences that sleeping on the job can bring.

Answer 3

A letter of warning to an employee for poor conduct (also called being Written Up) should include particular pieces of information, such as:

1. The current date.
2. The name of the employer - company or individual.
3. State "Letter of Warning" at the top. Some Companies will use other wording, like, "Notice for Improvement".
4. Use a business tone of voice. Do not personally attack.
5. Clearly state the offense.
6. Give date or dates of infraction, offense, wrong-doing.
7. Clearly state the behavior or action you want to happen.
8. State in number of days how long the person has to improve. This can and sometimes needs to be "Immediately".
9. State clearly what can happen if the person commits the same infraction.
10. Meet with the person.
11. Explain the wrong-doing, using the wording from your letter.
12. Sign the letter and date it in front of the employee, use pen.
13. Have the employee sign and date the letter, use pen.
14. Give the employee a copy of the letter.

Examples of infractions:

On date, you were seen smoking in the ladies' room. This is in violation of company policy. We prohibit smoking in the building and on the property. You are expected to stop this action immediately. If you smoke on the property again, you will be immediately terminated.

On these dates, you wore sandals to your patient's home. This is in violation of company policy. You are expected to wear low-heel shoes without open toe or open back. This is a safety issue and ignoring this policy will result in immediate termination.

On date, you failed to complete paperwork. You are now given a 2-day extension to provide the missing work. If you fail to complete the work by 5 p.m. on date you will be suspended for one week without pay. You are also on probation. If you break any other policies you will be terminated immediately.