The most important attributes of successful business correspondence is to be concise and to the point. Always include:
- the date of the correspondence
- the name or party to whom the letter is sent
- the reason for the letter
- the information supporting the reason for the letter
- the action that you expect the recipient take to based on the letter
- the follow up information necessary for the recipient to act (relevant dates, contact information, etc.)
- the name of the sender of the letter and title, if applicable
- the signature of the sender of the letter
- a list of anything in addition to the letter included with the letter, if applicable