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When writing a thank-you note, you should always think about the person who is to receive the note. Think specifically about the person's qualities-- is there something in particular about this prinipal that makes him or her extra special? Does the principal push students to succeed? Does she always have a smile for students? Does he always make sure to cheer on students in the school?

Sometimes we don't have personal details about the person, though. Sometimes we have to make it more general, based on the ideals within that profession. For example, maybe your child became fond of Nurse Jim. You know nothing about Nurse Jim but you know all nurses strive to give good care and to be compassionate. Educators, on the other hand, value the mind and encouraging learning. So a thank you could use some of these generic qualities while still giving a sincere thanks.

The only time that using generic traits can fail is if the professional acts differently than all of his or her peers. For example, you might write "Your friendly helpfulness has always motivated my child to want to be in school and to learn." But if the principal happens to be a sour grouch, the thank you loses meaning.

So instead of focusing most on personality traits (example "nice", "caring", "honest"), pick generic traits of the profession. For a principal I'd focus on something like, "Educators like you encourage children to do the best in schoolwork. You set the example of what educators should be and could be. When a child is recognized by a teacher, it means so much, but when it comes from the Principal, it means the world. Thank you for encouraging (your child's name). As parents, we are certainly proud of (him / her)!"

Nothing in that is a lie; it focuses on qualities that all principals should have or strive to be; it mentions that the principal sets the example, which is or should be true in all schools. Even if you don't know the principal well, that kind of note will certainly bring a smile!

Also, I commend you for wanting to send a "thank-you note". This social courtesy has been forgotten by many people but sitting and writing a sincere note always gets an A+ in social etiquette. And because educators receive so few thanks, your note will mean a lot !

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Q: What positive comment can a parent write to the Principal for recognising their child?
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