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When minutes of a board meeting are unapproved who may view them?
Wiki User
∙ 9y ago
You may find the answer you want in your governing documents. Otherwise, you can look to Robert's Rules of Order.
Generally, unapproved minutes are shared among board members for review, who are asked to recommend edits to the secretary, which the secretary may or may not make.
There are more cons than pros of giving broader access to unreviewed minutes.
Cons
- All members are kept up to date about the business of the board, and if the board edits or updates the minutes before they are approved, members can become confused.
- In unapproved minutes, there may be language or entries that the secretary deems not relevant, and giving members access to irrelevant details can fester and cause unrest among the members.
- There may be matters discussed about which there was no motion, and the discussion only serves to confuse readers.
Pros
- Once reviewed by the board and forumlated in their final form, but before the next board meeting, the minutes can be published as 'draft' minutes, so that members are informed as to the conduct of the business.
Wiki User
∙ 9y ago
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