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How is a project schedule developed and controlled?

Updated: 8/18/2019
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What is a Project Schedule?

A project consists of two main components: the project work that needs to be performed and the schedule to perform that work.

The overall project work is broken down into smaller, manageable components in the WBS. These components are called work packages. A project schedule contains not only the activities to be performed, but also the order or sequence in which the activities will be performed and a start and a finish date. The sequencing of activities is constrained by the dependencies among the various activities.

A realistic project schedule can be created from the bottom up by identifying the activities, estimating the resources for the activities, and determining the time that each activity will take with the given resources available. The resources required to complete the activities include human resources. Before, during, and after schedule development, you will need to communicate effectively.

The Project Schedule

Planning the project schedule is all about time management. To complete a project, you need to perform some activities to produce the project deliverables. To make that happen, you need to assign resources to the activities and schedule them. But before all this can happen, you need to identify the activities. Although all this sounds like common sense, it makes sense to define the following terms so we are all on the same page.

• Activity - A component of project work.

• Activity duration - The time measured in calendar units between the start and finish of a schedule activity. (Usually Man Hours or Man Days)

• Schedule activity - A scheduled component of work performed during the lifecycle of a project.

• Logical relationship - A dependency between two project schedule activities or between a schedule activity and a schedule milestone.

• Schedule milestone - A milestone is a significant point in the life of a project, and a schedule milestone is a milestone on the project schedule. A milestone refers to the completion of an activity, marking possibly the completion of a set of activities, and therefore has zero duration. The completion of a major deliverable is an example of a milestone.

Project time management includes the processes required to complete the project in a timely manner.

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Q: How is a project schedule developed and controlled?
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What is project performance monitoring?

Project performance is measured by comparing the project execution to the performance measurement baseline, which is an approved integrated plan for scope, schedule, and cost for the project, as explained here:• Cost baseline - This is the planned budget for the project over a time period, used as a basis against which to measure, monitor, and control the cost performance of the project. The cost performance is measured by comparing the actual cost to the planned cost over a time period.• Schedule baseline - This is a specific version of the project schedule developed from the schedule network analysis and the schedule model data. This is the approved version of the schedule with a start date and an end date, and it is used as a basis against which the project schedule performance is measured.• Scope baseline - This is the approved project scope that includes the approved project scope statement, the WBS based on the approved project scope statement, and the corresponding WBS dictionary.


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